Application Process


NAMED WORKER or SUBSTITUTE WORKER

TAKE NOTE: on LMIA page 8 under section 10 question 3, a ‘substitute check box’ is there. If you want only a requested named worker and do not want a ‘substitute’ worker to travel in place, of a named worker, this box must be checked. If it is not checked a substitute worker may arrive. This is an employer decision. Employers must keep in mind they are responsible for the cost of unused seats if CANAG is notified the named worker is not ready to travel within 15 days of the flight date.

Deadline to Place a LMIA:
LMIA’s ARE REQUIRED TO BE RECEIVED AT F.A.R.M.S. 10-12 WEEKS PRIOR TO ARRIVAL DATE. See chart below

F.A.R.M.S. LMIA Process:
The Labour Market Impact Assessment (LMIA) application MUST be completed in full, signed and sent to F.A.R.M.S. either by email, fax or mail. The application goes through a clearance process and when complete with all attachments it is sent to Service Canada. F.A.R.M.S. is available to assist you with completing the initial and subsequent applications if necessary.
A SEPARATE APPLICATION IS REQUIRED FOR EACH TYPE OF REQUEST AND COUNTRY.

List of Arrived Workers
At the end of each year a summary of all the workers employed in that season is sent to each employer. Employers are asked to use the summary to identify named workers on future LMIA’s. Where multiple start dates are requested place the job start date beside the worker name. Draw a line through the names not being requested for that date or who may be requested on a separate order. Send the summary of worker names to F.A.R.M.S. with the completed application. DO NOT PUT SIN OR HEALTH NUMBERS ON THE SUMMARY.

The Employment Contract:
The Caribbean or Mexico Employment Contract is not required to be submitted with the LMIA. Employers must retain a signed copy on file for each temporary worker in their employer.

F.A.R.M.S. Appointment of Representative:
A valid F.A.R.M.S. Appointment of Representative, completed and signed is required to be on file for each employer. This document provides authorization to F.A.R.M.S. to undertake on behalf of the employer the necessary steps to edit, process and disseminate order information locally and abroad.

 

2021 DEADLINE TO PLACE A REQUEST FOR SEASONAL WORKERS

EXPECTED WORKER ARRIVAL DATE SEND LMIA APPLICATION TO F.A.R.M.S.
January 1 to January 31, 2021 Between July 2 to August 16, 2020
February 1 to February 28, 2021 Between July 2 to September 13, 2020
March 1 to March 15, 2021 Between July 2 to September 27, 2020
March 16 to March 31, 2021 Between July 2 to October 11, 2020
April 1 to April 15, 2021 By November 8, 2020
April 16 to April 30, 2021 By November 22, 2020
May 1 to May 31, 2021 By February 1, 2021
June 1 to June 30, 2021 By March 1, 2021
July 1 to July 31, 2021 By April 1, 2021
August 1 to August 31, 2021 By May 1, 2021
September 1 to September 30, 2021 By June 1, 2021

YOUR COOPERATION IN MEETING THESE DEADLINE REQUIREMENTS WILL BE OF GREAT ASSISTANCE IN FULFILLING YOUR LABOUR REQUEST. NOTE – PROCESSING OF APPLICATIONS IS DEPENDANT ON COMPLETENESS AND VOLUME RECEIVED, PARTICULARLY IN DECEMBER.

CANCEL - CHANGE - ADVANCE - DELAY EXISTING SEASON LABOUR REQUESTS


URGENT MESSAGE – EMPLOYERS ARE CAUTIONED TO RESTRICT ANY TYPE OF CHANGE TO THEIR LMIA’S LABOUR PLANS. IT HAS NEVER BEEN AS CRITICAL AS IT IS RIGHT NOW, TODAY, IN THE MIDST OF A PANDEMIC, TO ENSURE WORKERS ARRIVE. IF YOU ASK TO MAKE A NAME CHANGE THERE IS A HUGE POSSIBILITY AND RISK THAT, THE CHANGE WILL NOT HAPPEN. EMPLOYERS ARE ASKED TO UNDERSTAND THE CURRENT ENVIRONMENT THE PROGRAM IS WORKING UNDER IN 2021 WITH COVID TESTING AND TRAVEL RESTICTIONS.

TIME RESTRICTIONS

15 DAY WINDOW (business days)

Fifteen business days prior to flight departure all seats are considered sold.

**EMPLOYERS ARE FINANCIALLY RESPONSIBLE FOR UNUSED SEATS WHEN A CHANGE IS REQUESTED INSIDE 15 DAYS FROM THE FLIGHT DATE. EMPLOYERS ARE CAUTIONED TO BE VERY SELECTIVE ABOUT REQUESTING A CHANGE.

**EXCEPTION – ARRIVALS BETWEEN JANUARY 1-15 EACH YEAR – NO CHANGES OR CANCELLATONS ARE PERMITTED AFTER 30 NOVEMBER

Types of Changes

Arrival Dates – A change to the arrival date will be managed according to the length of notice you are providing and whether you are advancing or delaying.

Cancellation – as much notice as possible is necessary. If a cancellation is required within the 15 day penalty time frame you may be required to pay for the unused seat. Every attempt will be made to fill the seat for another employer however to do this the arrival time must coincide with the job start date for the other employer. Each case can only be managed on an individual basis.

Name Change – Please note comment above
Employers are requested to allow sufficient time (6 weeks) for the Foreign Ministry of Labour office to prepare for the change in worker names. In addition to advising FARMS who in turn will process the name change to all parties , a call to the Liaison or Consulate office is recommended.

Unnamed Worker Request to Change to a Named Worker Request – Please note comment above
An LMIA requesting one or more unnamed workers which has already been received at the Canadian High Commission in Jamaica, cannot be changed to a named worker IF the unnamed worker has already been granted a work visa against that particular LMIA. Employers may request the named worker on a subsequent travel date if a date is open and not filled with a worker who has a work visa. A future LMIA can also be an option to name a particular worker provided seasonal housing is available.

HOW TO PLACE a Cancellation – Change – Delay – Advancement
CONTACT F.A.R.M.S. or CanAg Travel directly to advise the type of change you wish to make against your LMIA application. A copy of the change with a five (5) digit confirmation number on it, is sent to you for review. Please report any discrepancies immediately to F.A.R.M.S.